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State Parks and Recreation Department - Records Retention Schedule

 Records Retention Schedule: 98-0021

Organizational Placement:

Agency: Oregon Parks and Recreation Department
Division: Reservations Northwest-Centralized Reservation Center

Program Description:

The Reservations Northwest-Centralized Reservation Center provides reservation services to overnight campgrounds, day use areas, horse camp, yurts, special lodge facilities and special programs. The division also provides reservation services for other state parks and recreation agencies. In addition the center schedules reservations for both Washington and Oregon and maintains a central computer reservation system.

Records Description:

The reservation of recreation facilities is documented by the Central Reservation System Database. The resolution of problems is documented by the Problem Case Studies.

Below is a record series list designating their retention:

061 Central Reservation System Database - Retain information 6 years, purge. Some information may be exempt from public disclosure as authorized by ORS 192.555 for the life of the records.

062 Problem Case Studies - Retain 6 years, destroy.

In addition, the following records can be found in the State Agency General Records Retention Schedule: Correspondence (Administrative Records - 166-300-0015); account reconciliation records (Financial Records - 166-300-0025); computer system maintenance records (Information and Records Management Records - 166-300-0030); training records (Personnel Records - 166-300-0040).

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